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Prolis Bridge

Laboratory Information System Bridge

 
 
PROLIS BRIDGE is Prolis Laboratory Information system component responsible for communicating with external systems like EMR, EHR, other Laboratory Management Systems and any Healthcare System capable of communicating on based of HL7 protocol. Prolis Bridge communication with external system is only in the context of Prolis functionality and its capabilities through various kinds of interfaces. The Bridge supports following kinds of interfaces;
 
  Unidentified Interface
  Unidentified Interface with the ID of zero ‘0’ is for the future use and is disabled programmatically by default currently. The Interface is never activated even after putting the check mark in the Bridge Setup.
   
  Main Lab Interface
  The Main Lab Interface with the ID of ‘1’ is provided as a part of the Bridge, in order to communicate with the other system (Legacy) if applicable, in addition to Prolis Laboratory Information System.
   
  Branch Lab Interface
  The Branch Lab Interface with the ID of ‘2’ is provided as a part of the Bridge, in order to communicate with the non Prolis Lab System if running in a branch of the main laboratory.
   
  Collection Depot Interface
  The Collection Depot Interface with the ID of ‘3’ is provided as a part of the Bridge, in order to communicate with a non Prolis system running in a collection depot of the main laboratory.
   
  Reference Lab Interface
  The Reference Lab Interface with the ID of ‘4’ is provided as a part of the Bridge, in order to communicate with the other Lab system employed at the client’s Reference Lab.
   
  Client Interface
  The Client Interface with the ID of ‘5’ is provided as a part of the Bridge, in order to communicate with the EMR systems at the Laboratory’s client sites.
   
  Regulatory Interface
  The Regulatory Interface with the ID of ‘6’ is provided as a part of the Bridge, in order to communicate with the systems employed by various Regulatory Agencies (Department of Health, CAP, AAB etc).
   
  Payer Interface
  The Payer Interface with the ID of ‘7’ is provided as a part of the Bridge, in order to communicate with systems employed by Insurance Companies.
   
  Clearing House Interface
  The Clearing House Interface with the ID of ‘8’ is provided as a part of the Bridge, in order to communicate with systems (Laboratory Billing) employed by Clearing Houses.
 
 
Pre-Requisites
 
 
Laboratory Identifiers
 
Prolis Lab Information System uses the laboratory Identifier to communicate with external systems like EMR, EHR, other Laboratory Systems and other Healthcare Systems. Laboratory running the PROLIS Bridge is required its Laboratory record to have the data in one of the following fields;
 
CLIA NUMBER
 
CLIA number in the format of 99AA9999999. For example ‘22DD1234567’.
 
NPI
 
National Provider Identifier (NPI) in the format of 9999999999. For example ‘1234567890’.
 
Federal ID
 
Federal ID in the format of 99-9999999. For example ‘20-1234567’.
 
Communication DLL
 
Communication DLL is a software component written and provided by American Soft Solutions Corp, specific to every type of Interface within the Bridge and specific to the system Prolis is communicating with. This communication DLL is referenced during the Interface Setup within the Bridge.
 
 
User Interface
 
 
The User Interface of Prolis Bridge is comprised of 3 screens. One main and 2 set up screens. Since Bridge involves with the minimum user interaction, it has no built in user security. It is assumed that only Lab Administrator or an appropriate IT level personal will be interacting with the Bridge.
 
User Interface Main Screen
 
1. Main Screen
  The main screen shows up upon starting the component and stays visible in both states (Running and Stopped) until it is shut down.
   
2. State
  One of two states (Stopped or Running) of the Bridge. Bridge communicates when in running state.
   
3. Interface Setup Button
  The button to access the Interface Setup Screen. The button is available only when Bridge is not running (Stopped state).
   
4. Save Log Button
  This button is used to save the Bridge activity log in to a file, to be used by Prolis Support Team, to resolve any issue if there is.
   
5. Start/Stop Toggle Button
  The button is used to switch the ‘Stopped’ state to the ’Running’ state and vice versa. Button 3 and Button 6 are only available when the state is ‘Stopped’, not otherwise. Button 4 is only available if the Bridge has a log entry there, unavailable otherwise.
   
6. Bridge Setup Button
  The button to access the Bridge Setup Screen. The button is available only when Bridge is not running (Stopped state).
   
7. Bridge Log Display Area
  The area displays the entire activity of the Bridge. Each selected Iteration (selected at the Bridge Setup screen) is displayed along with the date, time and its status (success or failure. In case of any malfunction, the client is requested to save this log, using the button 4, and send the saved file to our Support Team.
 
 
Bridge Setting
 
 
Bridge Set Up Screen
 
1. Bridge Setup Screen
  This screen is used to access/ view or setup the Bridge parameters. Bridge parameters are setup to control the way Bridge carries out iterations periodically to communicate with various systems.
   
2. Iteration Interval
   
  Iteration Interval
   
  The time period used to calculate the lapse time for each iteration start. System comes with the following selectable intervals
   
  Iteration Lapse period (ILP)
   
  ILP = Minute X 1 X Quantity
ILP = Hour X 60 X Quantity
ILP = Day X 1440 X Quantity
ILP = Week X 10080 X Quantity
ILP = Month X 1440 X Days in Month X Quantity
   
3. Interface Types
   
  Inteface Types
   
  This field lists various types of interfaces, Bridge supports. Currently except ‘Undefined’, all other types of interfaces can be checked for the Bridge to process. Bridge does not process unchecked interface types. Undefined (0), Main Lab (1), Branch Lab (2), Collection Depot (3), Reference Lab (4), Client (5), Regulatory (6), Payer (7) and Clearing House (8).
   
4. Quantity
  Quantity is any integer used to achieve any desired Iteration Lapse Period (ILP).
   
5. Select All Button
  This button can be clicked to check all 9 types of interfaces with just one click.
   
6. Deselect All Button
  This button can be clicked to uncheck all 9 types of interfaces with just one click.
   
  Bridge Setup procedure
  The screen does not have any save button. Simply select the desired Interval, enter desired quantity digits, place a check mark against all desired interface types you want the Bridge to process and x-out (close) the screen. Your entered setting will be saved and be used when Prolis Laboratory Information System Bridge starts running.
 
 
Interface Setup Screen
 
 
The Interface Setup screen is used to create new, edit and delete existing interfaces in the system. The screen can only be accessed during ’Stopped’ state of the Bridge.
 
Interface Setup Screen
 
1. Interface Setup Screen
  The screen is comprised of a horizontal bar of 5 action buttons, a list of interfaces in the system and 9 various fields to add, edit or display the detail of any interface. To delete any interface, one must double click first to display the detail of the interface and then delete.
   
2. Edit/New Switch
   
  Edit New Switch
   
  Since this screen is to add new or edit any existing interface, this button toggles between ‘Add’ and ‘Edit’ modes. Simply click the button to change the mode.
   
3. Save Button
   
  Save Button
   
  The button is used to save the interface record in the database. The button is available only upon having all the required data, disabled otherwise.
   
4. Delete Button
   
  Delete Button
   
  The button is used to save the interface record in the database. The button is available only upon having all the required data, disabled otherwise.
   
5. Cancel Button
   
  Cancel Button
   
  The button is used to exit the Interface Setup Routine. Clicking this button will dismiss the screen without prompting the user to save the changes. The button is always available.
   
6. Help Button
   
  Help Button
   
  The button displays the ’Help’ topic. The button is always available.
   
7. Interfaces List
  This list control displays existing interfaces in the system, row by row. Interface characteristics are separated by columns in the list. The list itself is not editable.
   
  Interface List
   
8. Facility Drop Down
   
  Facilty Dropdown
   
  This drop down box holds the values according to the interface type selected in the #9 drop down box ‘Facility Type’ and the value selected in this drop down, is the facility, this interface communicates with.
   
9. Facility Type Drop Down
   
  Facilty Type Dropdown
   
  This drop down box holds Facility Types values. Selection of a value in this drop down, populates #8 drop down with relevant facilities.
   
10. In Folder Name
   
  In Folder Name
   
  This field is used to specify the folder from where the Bridge will process all received HL7 files through the interface.
   
11. In Folder Name Build Button
   
  In Out Folder Name Build Button
   
  This button can be used to name the In folder recommended by Prolis designer (optional use).
   
12. Out Folder Name Build Button
   
  In Out Folder Name Build Button
   
  This button can be used to name the Out folder recommended by Prolis designer (optional use).
   
13. Out Folder Name
   
  Out Folder Name
   
  This field is used to specify the folder where the Bridge will place all processed HL7 files to be sent through the interface.
   
14. Communication DLL
   
  Communication DLL
   
  This field is used to specify the name of communication DLL provided by American Soft Solutions Corp.
   
15. Active Check Box
   
  Active Checkbox
   
  This field is used to enable or disable the displayed interface.
   
16. Interface Id
   
  Interface Id
   
  This field the Interface ID (numerical digits). The entry in this field is controlled by the Bridge, without the user involvement.
 
 
Interface Management Procedure
 
 
Please follow the procedure outlined here, to manage interfaces in the Bridge. After defining all required interfaces, fulfill all pre-requisites and then run the Prolis Lab System Bridge followed by changing the state from ‘Stopped’ to ‘Running’.
 
Adding New Interface
 
A. Edit New Switch
   
  Change the mode from ‘Edit’ to ‘New’ by clicking the Mode button. List is disabled in ‘New’ mode.
   
B. Reference Lab
   
  Select the Facility Type from the drop down.
   
C. Select Facilty
   
  Select the Facility from the next drop down.
   
D. Communication DLL
   
  Enter the Comm DLL name provided by American Soft Solutions Corp.
   
E. In Folder Name
   
  Specify In Folder name.
   
F. Out Folder Name
   
  Specify the Out Folder name.
   
G. Save Button
   
  Click the Save Button.
 
Editing Existing Interface
 
Editing the Existing Interface
 
A. Using the ‘Edit’ mode (change to ‘Edit’ if on ‘New’), double click the interface to be edited within list of interfaces.
   
B. Make desired changes within the field # 8 through field # 16.
   
C. Click the Save Button to save changes. Save Button
 
Deleting Existing Interface
 
It is strongly recommended to make an interface inactive if not being use. However, an interface can be deleted without any side effect to the system.
 
A. Using the ‘Edit’ mode (change to ‘Edit’ if on ‘New’), double click the interface to be deleted within the list of interfaces.
   
B. After getting it displayed, click the ‘Delete’ button. Delete Button
   
C. Follow the prompt.